At York St John University, we are committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with applicable data protection laws. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website (“YorkStJohnUniversity.space”).

1. Introduction

This Privacy Policy explains:

  • What information we collect about you.
  • How we use and protect your data.
  • Your rights regarding your personal information.
  • How to contact us for any privacy-related concerns.

By using our Website, you consent to the data practices described in this policy. If you do not agree with our policies and practices, please do not use our Website.

2. Information We Collect

2.1 Information You Provide

We collect personal information that you voluntarily provide to us when you:

  • Register for an account.
  • Subscribe to newsletters.
  • Contact us via forms or email.
  • Participate in surveys or promotions.

Personal information may include, but is not limited to:

  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Academic or professional information

2.2 Information We Collect Automatically

When you visit our Website, we may automatically collect certain information, such as:

  • IP address
  • Browser type and version
  • Operating system
  • Referring website
  • Pages viewed and time spent on our Website
  • Cookies and tracking technologies (explained below)

3. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve our Website.
  • Personalize your experience.
  • Communicate with you, including sending newsletters or promotional materials.
  • Respond to inquiries or requests.
  • Ensure security and prevent fraudulent activities.
  • Comply with legal obligations.

4. Cookies and Tracking Technologies

4.1 What Are Cookies?

Cookies are small text files stored on your device that help us improve Website functionality and user experience. We use different types of cookies, including:

  • Essential Cookies: Required for basic Website functions.
  • Analytics Cookies: Help us analyze Website traffic and improve performance.
  • Marketing Cookies: Used to deliver relevant advertisements.

4.2 Managing Cookies

You can adjust your cookie preferences through your browser settings. However, disabling cookies may affect Website functionality.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal data. However, we may share your information in the following situations:

  • With Service Providers: We may share data with third-party vendors who assist in Website operations.
  • For Legal Compliance: If required by law, we may disclose your data to law enforcement agencies.
  • Business Transfers: In case of a merger or acquisition, your information may be transferred to a successor entity.

6. Data Security

We implement appropriate security measures to protect your personal data from unauthorized access, alteration, or disclosure. These include:

  • Encryption technologies.
  • Secure servers and firewalls.
  • Regular security audits.

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal data:

  • Right to Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Correct any inaccurate or incomplete data.
  • Right to Deletion: Request deletion of your personal information.
  • Right to Restriction: Limit how we process your data.
  • Right to Object: Withdraw consent for marketing communications.
  • Right to Data Portability: Request transfer of your data to another service.

To exercise any of these rights, contact us at [Insert Contact Email].

9. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any information.

10. Children’s Privacy

Our Website is not intended for children under 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us immediately.

11. International Data Transfers

If you are accessing our Website from outside the United Kingdom, be aware that your information may be transferred, stored, and processed in a different jurisdiction with different data protection laws.

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page, and we will notify you of significant updates through email or Website notifications.